Guests & Family Attending
Who To Invite and How Many
Before you begin with your invitations, you should have a definite decision on the location of your reception. This is vital to figuring out how many people to invite. Usually, you can have about 25% more people than will fit in your reception location because that is the average of how many people will not be able to attend the wedding. Forexample, if your reception location can hold 300 people, count on inviting 375 guests.
One important thing to remember is that the number of invitations you send out is not equal to the number of guests. When you make your list of potential guests, make sure you put the number of people that are being invited next to their name. At the end of the list, put the total amount of guests. If this is too many, go through the list again and see who you can do without inviting and tally it up again until you get the appropriate number.
Speaking of taking off potential guests- you should try to not have them on there in the first place if you are going to take them off. If your fiances mother wants to add her hairdresser, unless you have a thousand-person location, you're going to have to veto the request. Make sure you try to invite those that would be offended if they weren't invited, such as your great aunt that sees you every Christmas. As a general rule, you can figure if you haven't seen them for over five-ten years, you can probably do without them on your guest list.
Always make sure you have both your parents and your fiances parents make a list of people they really want to be invited. You will be able to know who to invite on your parents' list, just by figuring out if you've ever even met them, or if you aren't really familiar with them. Your fiance will be able to do the same for his parents' list. Just make sure you talk to both parents about your guest cuts so that they either convince you otherwise, or save themselves embarrassment when they talk to the guest that was cut.
Also, remember- it is your wedding day. If you would feel uncomfortable inviting someone, or if you want to invite someone despite these tips, go ahead and do what you want. It is completely up to you who you decide to invite and who you want to share your special day with.
Family
Your family is very important when it comes to wedding planning, as well as the wedding itself. Many people choose their siblings to be bridesmaids or groomsmen, but for all those family members that aren't included in that category- they still have a lot they can do for you.
Of course, your family will be dressed in coordinating colors- maybe not the same attire styles as your attendants, but they will still match. Your family will also be in most of your wedding pictures- possibly even more pictures than your attendants will be in. One thing that your family will be doing that the attendants won't is standing in the receiving line with you and your new husband.
Do not over look your family when you are delegating all of the many tasks ofthe wedding. Remember that blood is thicker than water and your family will be able to take more demands from you than your friends will. One of the best things about families is that each family member will potentially be really good at one or two aspects of the wedding planning. Figure out who can do what and make sure they are willing and able to do it, and then you can have even less stress on your shoulders.
As always- since your family will be helping you out tremendously, make sure you are good to them. One of the best things to do is come up with a list of things that needs to be done and then ask your family members what they would like to participate in. This makes them feel like you really want their help and you want them to have fun doing it. You may also choose to give them gifts after the whole ordeal is done. This is a great way to show your appreciation, but even just a card and a hug can do the trick.
Out-of-Town Guests
It is important that you do everything you can to look after your out-of-town guests and find the best possible accommodations to show them how much it means to you to have them at your wedding. You must also consider your out-of-town guest's budget when considering accommodations for certain guests. You may have to look for accommodations with family or friends who have an extra bedroom or two for those guests who are on a tight budget.
Important Tips
Set your RSVP date early enough so you can provide an estimate of the number of rooms you will need when shopping for the best deals. As you may know two or three rooms do not command the same discount as 10 or 20 rooms.
Always consider the comfort of your guests before making any arrangement. You should make a list of all the amenities your guests will require during their stay. Do they have young children and require a kitchenette? Do they require a fitness centre or a spa? Do they require any special needs?
Ideally you want the accommodations close to where the ceremony and reception are, if that's not possible you should think about a shuttle for your guests.
If you are looking for privacy on your wedding night you should stay at a different hotel than your guests.
Important Things to Consider
Use your guest list to make to make an estimate of how many hotel rooms you will need. This number is important when it comes time to reserve a block of rooms and negotiate the best price with various hotels you talk to.
The first thing you should consider is your wedding venue. Many hotel or resort venues provide a total wedding package for your ceremony, reception and special room rates for your guests.
If you are not holding your ceremony and reception in a hotel talk to vendors to see if they have any local hotels or bed and breakfast affiliations that could land you a special rate for your guests.
Ask your wedding planners if they have any special relationship with local hotels.
Once your have a final guest list you should schedule appointments with representatives from your shortlist of local of accommodation option that offer the right amenitites and location for your guests. View the rooms for yourself to verify that they will meet the needs of your guests - what you see in a brochure or on a website is not always exactly what your room may look like.
If you are looking to save money on guest accommodations you should consider the season you have your wedding. Most hotels lower their rates during shoulder and off seasons, so request a discount in addition to the bulk room rate if you are planning a wedding from late October through to early April.
Get rate quotes from several hotels before placing a deposit or signing a contract to reserve a block of rooms.
Special Extras For Your Guests
Special BBQ or Brunch
Try to arrange an informal BBQ or Brunch at one of your friend's or your parent's place for all of your gusts a few days before your wedding. This is a nice way for your guests to get a chance to meet your bridal party and some of your other out-of-town guests, and to spend some quality time with you and your parnter.
Goodies Basket
Deliver a basket of goodies to each hotel where your guests are staying. You could include relaxing toiletries, local delicacies, a nice bootle of wine, a spa or massage treatment or a guidebook of the local area.
Information Package
Use your knowledge to put together an information package on local activities and restaurants that you think they may enjoy. Find out whether there are any significant events, festivals or markets that are happening during their stay, and see if you can find any special offers or discounts vouchers for local attractions. Include a map to complete the package.
Personally Thank Your Guests
You will want to personally thank each guest for coming to your wedding. You may also want to ask your groom, best man, or your father to express your thanks to the guests in their speeches. Unless you have a speech planned yourself. It is always nice to make a special acknowledgement to all the various places that your guests have travelled from to attend your wedding.
Include Your Guests in the Wedding Preparation & Events
If your guests are arriving a few days before the wedding you may want to involve them in any pre-wedding tasks or events. This could be anything from helping with decorating the venue to having a manicure with the bride. If you think your out-of-town guests might like to be included don't be afraid to invite them along.
Who To Invite and How Many
Before you begin with your invitations, you should have a definite decision on the location of your reception. This is vital to figuring out how many people to invite. Usually, you can have about 25% more people than will fit in your reception location because that is the average of how many people will not be able to attend the wedding. Forexample, if your reception location can hold 300 people, count on inviting 375 guests.
One important thing to remember is that the number of invitations you send out is not equal to the number of guests. When you make your list of potential guests, make sure you put the number of people that are being invited next to their name. At the end of the list, put the total amount of guests. If this is too many, go through the list again and see who you can do without inviting and tally it up again until you get the appropriate number.
Speaking of taking off potential guests- you should try to not have them on there in the first place if you are going to take them off. If your fiances mother wants to add her hairdresser, unless you have a thousand-person location, you're going to have to veto the request. Make sure you try to invite those that would be offended if they weren't invited, such as your great aunt that sees you every Christmas. As a general rule, you can figure if you haven't seen them for over five-ten years, you can probably do without them on your guest list.
Always make sure you have both your parents and your fiances parents make a list of people they really want to be invited. You will be able to know who to invite on your parents' list, just by figuring out if you've ever even met them, or if you aren't really familiar with them. Your fiance will be able to do the same for his parents' list. Just make sure you talk to both parents about your guest cuts so that they either convince you otherwise, or save themselves embarrassment when they talk to the guest that was cut.
Also, remember- it is your wedding day. If you would feel uncomfortable inviting someone, or if you want to invite someone despite these tips, go ahead and do what you want. It is completely up to you who you decide to invite and who you want to share your special day with.
Family
Your family is very important when it comes to wedding planning, as well as the wedding itself. Many people choose their siblings to be bridesmaids or groomsmen, but for all those family members that aren't included in that category- they still have a lot they can do for you.
Of course, your family will be dressed in coordinating colors- maybe not the same attire styles as your attendants, but they will still match. Your family will also be in most of your wedding pictures- possibly even more pictures than your attendants will be in. One thing that your family will be doing that the attendants won't is standing in the receiving line with you and your new husband.
Do not over look your family when you are delegating all of the many tasks ofthe wedding. Remember that blood is thicker than water and your family will be able to take more demands from you than your friends will. One of the best things about families is that each family member will potentially be really good at one or two aspects of the wedding planning. Figure out who can do what and make sure they are willing and able to do it, and then you can have even less stress on your shoulders.
As always- since your family will be helping you out tremendously, make sure you are good to them. One of the best things to do is come up with a list of things that needs to be done and then ask your family members what they would like to participate in. This makes them feel like you really want their help and you want them to have fun doing it. You may also choose to give them gifts after the whole ordeal is done. This is a great way to show your appreciation, but even just a card and a hug can do the trick.
Out-of-Town Guests
It is important that you do everything you can to look after your out-of-town guests and find the best possible accommodations to show them how much it means to you to have them at your wedding. You must also consider your out-of-town guest's budget when considering accommodations for certain guests. You may have to look for accommodations with family or friends who have an extra bedroom or two for those guests who are on a tight budget.
Important Tips
Set your RSVP date early enough so you can provide an estimate of the number of rooms you will need when shopping for the best deals. As you may know two or three rooms do not command the same discount as 10 or 20 rooms.
Always consider the comfort of your guests before making any arrangement. You should make a list of all the amenities your guests will require during their stay. Do they have young children and require a kitchenette? Do they require a fitness centre or a spa? Do they require any special needs?
Ideally you want the accommodations close to where the ceremony and reception are, if that's not possible you should think about a shuttle for your guests.
If you are looking for privacy on your wedding night you should stay at a different hotel than your guests.
Important Things to Consider
Use your guest list to make to make an estimate of how many hotel rooms you will need. This number is important when it comes time to reserve a block of rooms and negotiate the best price with various hotels you talk to.
The first thing you should consider is your wedding venue. Many hotel or resort venues provide a total wedding package for your ceremony, reception and special room rates for your guests.
If you are not holding your ceremony and reception in a hotel talk to vendors to see if they have any local hotels or bed and breakfast affiliations that could land you a special rate for your guests.
Ask your wedding planners if they have any special relationship with local hotels.
Once your have a final guest list you should schedule appointments with representatives from your shortlist of local of accommodation option that offer the right amenitites and location for your guests. View the rooms for yourself to verify that they will meet the needs of your guests - what you see in a brochure or on a website is not always exactly what your room may look like.
If you are looking to save money on guest accommodations you should consider the season you have your wedding. Most hotels lower their rates during shoulder and off seasons, so request a discount in addition to the bulk room rate if you are planning a wedding from late October through to early April.
Get rate quotes from several hotels before placing a deposit or signing a contract to reserve a block of rooms.
Special Extras For Your Guests
Special BBQ or Brunch
Try to arrange an informal BBQ or Brunch at one of your friend's or your parent's place for all of your gusts a few days before your wedding. This is a nice way for your guests to get a chance to meet your bridal party and some of your other out-of-town guests, and to spend some quality time with you and your parnter.
Goodies Basket
Deliver a basket of goodies to each hotel where your guests are staying. You could include relaxing toiletries, local delicacies, a nice bootle of wine, a spa or massage treatment or a guidebook of the local area.
Information Package
Use your knowledge to put together an information package on local activities and restaurants that you think they may enjoy. Find out whether there are any significant events, festivals or markets that are happening during their stay, and see if you can find any special offers or discounts vouchers for local attractions. Include a map to complete the package.
Personally Thank Your Guests
You will want to personally thank each guest for coming to your wedding. You may also want to ask your groom, best man, or your father to express your thanks to the guests in their speeches. Unless you have a speech planned yourself. It is always nice to make a special acknowledgement to all the various places that your guests have travelled from to attend your wedding.
Include Your Guests in the Wedding Preparation & Events
If your guests are arriving a few days before the wedding you may want to involve them in any pre-wedding tasks or events. This could be anything from helping with decorating the venue to having a manicure with the bride. If you think your out-of-town guests might like to be included don't be afraid to invite them along.
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Copyright © 2013-2014 WeddingConnections.ca
The information on Wedding Connections website is not to be rented, exchanged, sold or given to any other entity without our express permission. Wedding Connections Wedding Professionals offer services and products that can be beneficial to you in planning your weddings or outdoor weddings, such as: photographers, ceremony and reception sites, outdoor weddings venues, rehearsal dinner venues, caterers, jewelers, videographers, wedding planning, culinary services, wedding cakes & bakers, bridal gowns, weddings consultants, consultants and planners, florists, equipment rentals, lighting, invitations, gifts & favors, bridal party attire, wedding gowns, men's attire & tuxedos, limousine & transportation services, bridal registries, honeymoon & destination weddings venues, health & beauty and new home services. Many of the vendors are equipped to handle outdoor weddings. Wedding Connections does not sell or trade our membership lists to anyone that is not in the BC Lower Mainland and area Weddings vendor on this website.
Copyright © 2013-2014 WeddingConnections.ca
The information on Wedding Connections website is not to be rented, exchanged, sold or given to any other entity without our express permission. Wedding Connections Wedding Professionals offer services and products that can be beneficial to you in planning your weddings or outdoor weddings, such as: photographers, ceremony and reception sites, outdoor weddings venues, rehearsal dinner venues, caterers, jewelers, videographers, wedding planning, culinary services, wedding cakes & bakers, bridal gowns, weddings consultants, consultants and planners, florists, equipment rentals, lighting, invitations, gifts & favors, bridal party attire, wedding gowns, men's attire & tuxedos, limousine & transportation services, bridal registries, honeymoon & destination weddings venues, health & beauty and new home services. Many of the vendors are equipped to handle outdoor weddings. Wedding Connections does not sell or trade our membership lists to anyone that is not in the BC Lower Mainland and area Weddings vendor on this website.
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