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Decorations & Rentals
Decorations

With the wedding being one of the most important days in many people's lives, it's no wonder so many brides question the choice of decorations. Each wedding is unique so you want your decor to show your personality and complement your dress and theme. Learning how to choose the right decorations for your wedding is an important step to ensuring your big day is one you'll always cherish.

Choose a style or theme for your wedding that will help you decide which decorations are appropriate. Use your wedding dress as a guide to the formality and style. For example, a large formal event you may need more wedding decorations than you would for a small party on the beach.

Consider color schemes to help you tie everything together. Flowers, linens, bridesmaid dresses, cakes and flowers should look as though they belong together even if they aren't exactly the same color. Use a wedding planner color wheel to help you decide on accent colors.

Look at the time of year in which your nuptials take place. Also consider the time of day you are getting married. For example, an evening wedding in the winter may require darker colors, extra candles and muted flowers, while an afternoon wedding in the summer may require light airy colors, bright flowers and handheld fans for guests to cool themselves in the heat.

Pick your decorations based on your location. For an indoor ceremony you may have to look at candles, flowers and pew decorations, while for an outdoor ceremony you may have to look more at arbors, paper lanterns, plants and aisle runners. Look around and use the atmosphere surrounding you to help choose your decor.

Rent items from a specialty store catering to weddings and parties. Items like tables and chairs, linens and even table decorations are all great to rent rather than purchase. Often the venue where you choose to hold your wedding may have closets full of decorations you can use for no additional cost.

Draw a map of your wedding area and label the specific areas for your wedding decoration choices. When deciding how to choose the right decorations for your wedding, consider the alter, pews, gift and cake tables, bathrooms, guest book table, food and guest tables, chairs and chair backs, walls, doors, ceilings and floors, where you may need to add color or hide architectural flaws and areas that don't fit with your design plan.

Hire a wedding planner to help you choose your decorations. She often has connections to wholesale prices, rental opportunities and new design ideas.
Purchase guest favors that double as table decorations. Look for pretty boxes, potted plants, ornate Chinese fans, wine glasses and other items that fit your theme and style.
Rentals
Whether you are planning a large elaborate wedding or a tiny gathering for family, you'll probably need to hire a party supply company to provide you with all the essentials from tables and chairs to tents and lighting . Once you have decided that you are ready to rent your party supplies , there are several things that you need to know.

Getting Started
Once you have found a few rental companies that you feel are reputable and worth checking out, start calling to get estimates. Chances are that most local vendors will cost about the same, but some might offer discounts or incentives to sweeten the deal. When you call the companies, make sure to have the following information available:
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The date and time of the wedding.
The wedding location.
The number of guests to attend.
The style and level of formality that you expect to maintain.
Your budget for rental equipment.
An estimation of what you think you'll need.
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What to Expect
Rental companies get pretty busy between April and September, and continue to book quickly for fall dates. The slowest months are January through March. Nonetheless, don't expect to call a month or two prior to the wedding date and get what you want. You need to hire a company as soon as you know the details of the wedding, especially if you are having the traditional Saturday summer wedding.

Ask to speak with a salesperson at the rental company that is knowledgeable to guide you through the process and help you choose the proper supplies. It's also a good idea to let the company know first thing if you are on a tight budget. Most rental suppliers will be happy to help you attain what you need at a reasonable cost regardless of your budget constraints.

After you have discussed the options with two or three companies and priced out a few things, you'll need to choose a company to stick with. Part of sealing the deal is creating and signing a contract and putting down a deposit.

Service Details
There are a hundred and one things that you can order from a rental company, from ice tubs to bubble makers . However, people often forget that when ordering items such as tents, tables, lighting, or a dance floor, you'll need someone to set up all the affairs. If you have a large entourage of helpful friends and family that aren't busy with everything else that's going on the day of your wedding, you might be able to get them to help out setting up. Unfortunately, friends are not always the most reliable, nor are they as experienced in setting up rental equipment. Sure, unfolding legs and setting up the tables and chairs isn't so hard, but when it comes to lighting , tents , or other technical stuff, it's often better to let a pro handle it.
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Equipment
When it comes to choosing what you'll actually need for the wedding, you don't want to forget anything.
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The Contract
When it comes time to get everything in writing, you'll need to have discussed the majority of the details about your order and the services that you'll need. All of this information will then need to be included on the contract. Here is a summary of all the stuff you should require to have on the contract:
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Contact information for you and for the company, including the name of the supervisor or manager who you can contact in case you need to ask for additional assistance or if there are any problems.
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A comprehensive invoice of each item to be supplied, such as the number of tables and chairs, the tent, dance floor, etc.
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The details of any services that will be provided with the rental equipment including:
Fees and details of the setup and delivery.
Fees and details of the strike or tear down of the equipment after the wedding.
How many hours of rental you are getting.
Make sure to verify when the rentals will be delivered.
Determine when the equipment must be picked up and if there are any extra fees for this service.
The amount of the deposit and the remaining payments that need to be made and when.
Details about a damage waiver fee, if available. This is typically a 5% to 15% extra fee that covers any incidental damages usually up to a couple hundred dollars worth of insurance.
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Cancellation policies and liability insurance options in the case that the rental company doesn't show or if there is a breach of contract.
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Inquire about any emergency rentals that you might be able to reserve (especially in the case that you are having an outdoor wedding).
Any other details that you might agree upon.
Signatures from both parties. 







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